Privacy Policy

This Privacy Policy describes how THRY ARCHIVE LLC ("THRY ARCHIVE," "we," "us," or "our"), operating the Record Label Registry at recordlabelregistry.com ("the Service"), collects, uses, discloses, and protects your information when you use our Service.

By using the Service, you consent to the collection and use of information in accordance with this Privacy Policy. If you do not agree with this Privacy Policy, please do not use the Service.

1. Information We Collect

1.1 Information You Provide

We collect information that you voluntarily provide when using the Service, including:

• Account Information: Name, email address, and password when you create an account.
• Label Information: Label name, year founded, country of operation, genre(s), description, website URL, social media links, and other information you submit during registration.
• Verification Information: Links to DSP profiles, social media accounts, and websites submitted as part of a verification application.
• Payment Information: When you purchase verification services, payment is processed by Stripe. We do not store your credit card number or full payment details. We receive transaction identifiers and billing information from Stripe.
• Communications: Information you provide when you contact us, including name, email, and message content.

1.2 Information Collected Automatically

When you access the Service, we may automatically collect certain information, including:

• Log Data: IP address, browser type, operating system, referring URLs, pages viewed, and access times.
• Device Information: Device type, screen resolution, and language preferences.
• Cookies and Similar Technologies: We use cookies and similar technologies to maintain session state, remember preferences, and analyze usage patterns.

2. How We Use Information

We use the information we collect for the following purposes:

• To provide, maintain, and improve the Service, including registration, verification, and directory listing functionality.
• To process verification applications and payments.
• To display label information in the public Registry directory, as described during registration.
• To communicate with you regarding your account, applications, and service-related notices.
• To respond to your inquiries and provide customer support.
• To detect, prevent, and address fraud, abuse, and security issues.
• To analyze usage patterns and improve the user experience.
• To comply with legal obligations and enforce our Terms of Service.

3. Information Sharing

We do not sell your personal information to third parties. We may share your information in the following circumstances:

• Public Registry Information: Label information you submit (label name, Registry ID, year founded, country, genre, description, website, verification status) is displayed publicly in the Registry directory. This is a core function of the Service.
• Service Providers: We share information with third-party service providers who assist in operating the Service (see Section 8: Third-Party Services).
• Legal Requirements: We may disclose information if required by law, regulation, legal process, or governmental request.
• Protection of Rights: We may disclose information to protect the rights, property, or safety of THRY ARCHIVE LLC, our users, or the public.
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

4. Data Retention

We retain your information for as long as your account is active or as needed to provide the Service. Specifically:

• Account and Label Data: Retained for the duration of your active registration. Upon account deletion or label removal, data is removed from the public directory within 30 days.
• Transaction Records: Retained for a minimum of 7 years to comply with financial and tax reporting requirements.
• Log Data: Retained for up to 12 months for security and analytics purposes.
• Communications: Retained for up to 3 years or as needed to resolve ongoing matters.

We may retain anonymized or aggregated data indefinitely for analytical purposes.

5. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal information:

5.1 Rights Under GDPR (European Economic Area)

• Right of Access: You may request a copy of the personal data we hold about you.
• Right to Rectification: You may request correction of inaccurate personal data.
• Right to Erasure: You may request deletion of your personal data, subject to certain exceptions.
• Right to Restrict Processing: You may request restriction of processing in certain circumstances.
• Right to Data Portability: You may request your data in a structured, machine-readable format.
• Right to Object: You may object to processing based on legitimate interests or for direct marketing purposes.

5.2 Rights Under CCPA (California)

• Right to Know: You may request disclosure of the categories and specific pieces of personal information we have collected.
• Right to Delete: You may request deletion of your personal information, subject to certain exceptions.
• Right to Non-Discrimination: We will not discriminate against you for exercising your privacy rights.
• Right to Opt-Out of Sale: We do not sell personal information. However, you may submit a request if you have concerns.

To exercise any of these rights, please contact us at contact@recordlabelregistry.com. We will respond to verified requests within 30 days.

6. Cookies

We use cookies and similar technologies for the following purposes:

• Essential Cookies: Required for the operation of the Service, including session management and authentication.
• Analytical Cookies: Used to understand how users interact with the Service and to improve functionality.
• Preference Cookies: Used to remember your settings and preferences.

You can control cookies through your browser settings. Disabling essential cookies may affect the functionality of the Service.

7. Third-Party Services

We use the following third-party services to operate the Service. Each has its own privacy policy governing the use of your information:

• Stripe: Payment processing. Stripe collects and processes payment information in accordance with the Stripe Privacy Policy.
• Vercel: Hosting and deployment infrastructure. Vercel may collect log data and performance metrics in accordance with the Vercel Privacy Policy.
• Neon (PostgreSQL): Database hosting. Data stored in Neon is subject to the Neon Privacy Policy.
• Resend: Transactional email delivery. Email communications are processed through Resend in accordance with the Resend Privacy Policy.

8. Children's Privacy

The Service is not directed to individuals under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware that we have collected personal information from a child under 18, we will take steps to delete that information promptly. If you believe we have collected information from a child under 18, please contact us at contact@recordlabelregistry.com.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on this page with a revised "Last Updated" date. For significant changes, we may also provide notice through email or a prominent notice on the Service. Your continued use of the Service after any changes constitutes acceptance of the updated Privacy Policy.

10. Contact Information

If you have questions or concerns about this Privacy Policy, or if you wish to exercise your data rights, please contact us: